Food Truck Wedding Catering
Frequently Asked Questions
1. How does food truck wedding catering work?
Food truck wedding catering is similar to traditional wedding catering. It is for private rehearsal dinners, reception dinners, late night snacks, desserts, or day-after brunches and is paid for by the host. Roaming Hunger has a team of wedding catering experts that will provide availability, menus, booking and coordination of anything you might need for your event. The best part is that you don’t need to worry about payment the day of the wedding. All you have to do is enjoy delicious food with your guests! Check out our step-by-step guide for more details.
2. Why should I work with Roaming Hunger vs. booking a food truck myself?
We find that these are the things our clients value most:
- The Ultimate Search - We reach out to every local, available food truck that’s a good fit and gather their menus into a proposal for your review. Let us do the legwork so you don’t have to.
- The Largest Network of Food Trucks - With over 18,000 vendors in our network, we can help you find all the options you may want.
- A Menu That Fits You - Curate the right cuisine for you and your guests. We will also work with the caterer to modify the menu you love to meet any dietary requirements.
- Service Guarantee - We make sure you get fantastic service on your wedding day. And If something does go wrong, we will find a way to make it right. Learn more about our 100% Roaming Hunger Service Guarantee.
- Peace of Mind - Every food truck we work with must serve safely and legally at your wedding. We secure all the necessary paperwork, including contracts, W9s, certificates of insurance, and health and business permits.
3. Does my venue need to be booked already?
Yes, you should have a venue booked AND it must be “food truck friendly.” That means it allows outside catering and it has the proper space for a food truck to park and safely prepare food.
4. Can a food truck serve at any wedding venue?
No, you will need answers to the three questions below to determine if food truck catering is possible:
- Can a food truck physically get to the venue?
- Does the venue itself allow food trucks to serve there?
- Is there a legal, flat parking space for the food truck to serve your guests?
If you’re considering an open field or mountain campsite for a venue, you should know that many food trucks aren’t able or willing to drive roads that have a steep hill, are windy, or are unpaved. The risk of an accident or getting stuck is just too high.
Many venues will require you to use their “in-house” or “preferred caterers” only. Make sure to ask the venue if they allow “outside catering” from food trucks.
When the truck arrives, will they have a legal, flat space to park? See the below FAQ “Where can food trucks park?” for more info.
5. Where can food trucks park?
The food truck will expect you to provide a designated parking space.
If the truck is parking on private property, you simply need permission from the property owner. If your venue or private property does not have space for the food truck to park, please investigate nearby parking options convenient to the venue.
If you would like the truck to park on public property like a street, you can, 1) park a car in the space until the truck arrives, or 2) contact the city to have a space reserved (additional fees may apply). Also, some cities have specific restrictions on where food trucks can serve and for how long, so be sure to check with your local government (typically the Department of Public Works).
You may also be able to park it in a nearby pay parking lot for a negotiated rate with the lot owner.
Please discuss parking options with your Roaming Hunger wedding catering expert.
6. What are the dimensions of a food truck?
Truck dimensions vary, but they are typically 16' to 28' long, 10' high and 8' wide. Food carts and trailers are significantly smaller.
7. How far will a food truck travel?
Usually the maximum time a food truck is willing to travel is about two hours each way. If you are requesting a venue outside of their normal service area, expect to pay more to compensate them for the additional time, gas, and any special travel fees like tolls or overnight accommodations.
8. Do all Roaming Hunger vendors have health permits and insurance?
Roaming Hunger requires all the foods trucks we work with for events and catering to have a health permit and insurance. We keep vendor certificates of insurance on file and will be able to provide you with a copy if needed. Roaming Hunger does not provide any additional permits, including special event permits required by some local governments, Please check with the appropriate government agencies to ensure you have acquired all necessary permits.
9. What kind of food is available?
In most major cities, there’s a wide variety of cuisine that food trucks serve. Also, trucks are flexible! Most are able to offer at least one vegetarian, vegan, gluten-free or allergy-free option in their customized menu for you. If you have a specific request, be sure to ask.
10. Can a food truck do buffet, stations, or family style?
Besides the classic “order at the window” option, some food trucks are able to do passed appetizers, buffet, stations, or even family-style dinner services. Please let us know if you would like to explore alternative service styles. You can also check out our blog post to learn more about the pros and cons of different service styles.
11. What trucks are available for my wedding?
We have a network of over 17,000 food trucks nationwide, and our wedding catering experts can usually find a food truck that meets your specific requests.
12. What if I want more than one food truck at my event?
Food trucks are typically able to serve 60 - 100 guests per hour. Depending on the number of guests, time, and menu, the optimal number of trucks for an event can vary. We suggest speaking with one of our wedding catering experts to determine what is best for you. If you would like to book more trucks than Roaming Hunger recommends, no problem! Just know it will increase your overall budget.
13. How can I get started booking a truck for my wedding?
If your event is hosted or you are paying for everyone’s food, click the Get Started button at the top of the page or this link to fill out your information: food truck catering. Check "host" for “Who’s Paying?” and make sure to select “Wedding/Rehearsal Dinner” as your occasion. This will direct you to a wedding catering expert at Roaming Hunger.
14. Do you need a deposit and how much is it?
Our $500 deposit (which is typical for other weddings services) gets us started researching catering options for you. It will be applied to the overall cost of your food truck catering - it is not an additional charge.
While we have relationships with thousands of food trucks, we still need to reach out to them to find out availability for your day, customize menus, and get exact pricing. If you’re looking for a specific cuisine or your wedding location doesn’t have many food trucks nearby, we also might need to do additional research to be able to offer you more food truck options.
15. How soon should I expect food truck menus from Roaming Hunger after I retain its services?
This is one way that food truck catering is different than traditional caterers. If your wedding is in a major metro area and within six months of your event date, we usually have menus from available food trucks within days. It can sometimes take more time if:
- your venue is located in a more rural area
- you want options more than six months before your wedding
- you have very specific cuisine requirements
16. How does payment work?
When you're ready to book your food truck(s), pay the full amount minus the $500 deposit. Roaming Hunger waits to disperse most of your payment to the truck until after your wedding to guarantee you get fantastic day-of service from them.
17. How much does food truck wedding catering cost?
Pricing varies greatly depending on the number of guests, travel time, length of service, and style of service. Keep in mind that all Roaming Hunger prices already include taxes and fees! Pricing is based on a 100 guest minimum.
- Most of our wedding clients spend between $2500 and $6000 for their wedding reception dinner
- For late night snacks or rehearsal dinner expect to spend $2400 - $4500
- For an espresso drink or dessert truck, budget $1500 - $2000
18. Why won't the cost go any lower, even with fewer people?
You'll notice that our pricing for one food truck won't go below a certain price no matter how few guests you plan to serve. This number is an estimate of a food truck's absolute minimum required cost to serve any wedding event in your area. If you have a small guest count, try adding dessert, drinks and appetizers or a longer service time to get the most for your money.
19. How long do I have to decide which food truck I would like to book?
With over 18,000 vendors in our network, we're confident that we can take you from “no idea” to booked caterer in a few days! Here’s our process - after our call, we will send out a request to vendors in your area and get you a catering proposal within 48 hours. You’ll be able to choose the vendor you want before the proposal expires (24 hours). If you need more time we can be flexible, but we cannot guarantee that trucks will hold your date.
20. What if I have more people show up on the day of the event than I expected?
Food trucks will come prepared to serve the number of guests agreed upon. Roaming Hunger cannot guarantee that the truck will come prepared to serve any additional guests. In most cases, trucks will bring 10% more product to provide any additional servings as needed. However, we advise speaking with your wedding catering expert beforehand to confirm this. If, at your direction, the truck does serve extra guests, payment for those additional meals will be due upon completion of the event. The cost of each additional meal will be specified in advance at the time of booking.
21. I have a food truck coming to my event. What do I need to provide?
Food trucks are self-contained mobile kitchens and only need access to a restroom for their staff during the event. If you want to avoid generator noise or are parking a truck inside, provide a power outlet for the truck. Disposable serving wares and a trash can are usually provided by the truck. Extra trash cans are strongly advised. If you would like a place for your guests to sit and eat, you will need to provide tables and chairs. If you would like your tables bussed, this will require additional staffing provided either by you, or the food truck at an additional cost. Otherwise, trucks just show up, serve your guests delicious food, and drive away with all the mess leaving your event location clean and tidy - it’s super convenient!
22. What if I need to cancel or reschedule my event?
If you need to reschedule your food truck catering, we will make our best effort to work with the confirmed food truck to reschedule your event date or time. If we are not able to accommodate your request, you will be subject to the cancellation policy as outlined in the catering agreement.